The Department/Asset Management Assistant provides administrative support to the Housing Department.

DUTIES AND RESPONSBILITIES include the following:

  • Work with the staff of the Housing Department to successfully complete administrative work and ensure the smooth operation of the departments; assist with day to day activities, including scheduling and workflow management;
  • Assist in asset management duties, including entering financial data, tracking portfolio vacancy, interact with property management, etc.
  • In cooperation with the department staff, research, develop, manage and maintain efficient office systems needed to carry out the work of the departments;
  • Manage mail and documents coming to staff for approval or signature;
  • Track and enter expense receipts into finance system with departmentspecific GL coding;
  • Support the Powell Office Manager with issues pertaining to the office space;
  • Set up and support for occasional meetings and events, manage related space, equipment and food and beverage needs;
  • Prepare professional business documents and other correspondence and presentations as needed;
  • Organize and schedule team meetings, board sub-committee meetings, condo association meetings and others including scheduling, agenda setting and taking minutes;
  • Represent the departments at selected meetings inside the organization and in the community;
  • Special projects, as needed

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