SALARY: $85,924.00 – $113,859.00 Annually
OPENING DATE: 03/20/23
CLOSING DATE: 04/14/23 11:59 PM
THE POSITION:

This recruitment will fill a regular and Limited Term positions.  

About the position:  The Housing Portfolio Finance Coordinator (HPFC) is a critical member of the Housing Investment and Portfolio Preservation (HIPP) team in the Portland Housing Bureau (PHB) that invests City resources to create and preserve affordable housing projects/units. The HIPP team is responsible for structuring the City’s investments in affordable housing and works collaboratively with other government agencies and non-profit and private partners. Projects are developed mainly through public-private partnerships with for-profit developers and non-profit community development corporations. Projects are selected largely through competitive solicitations that provide selected sponsors/developers with subordinated, subsidized loans and/or grants as gap financing to leverage other sources of capital including commercial loans, tax credits investments, and grants/other subsidies.
PHB investments in projects range from under a million to tens of millions, typically using several of PHB controlled resources including the Portland City General Obligation Bonds, the Metro Housing Bond, tax increment financing (TIF), American Rescue Plan Act (ARPA) funds, Construction Excise Tax (CET) and federal HOME and Community Development Block Grant (CDBG). Ongoing pipeline of 30-40 projects consists of new construction, rehabs and restructures/modifications.
As a Housing Portfolio Finance Coordinator, you will:
  • Be PHB’s deal team leader from funding award to financial close/start of construction of the project.
  • Act as both project manager and underwriter for PHB’s affordable multi-family rental and home ownership housing projects.
  • Collaborate with a team of peers including construction coordinators, loan closers, asset managers, and City attorneys and works closely with developers, their consultants, and lawyers.
  • Manage City-funded, multi-family housing projects that address Bureau and City Council priorities.
  • Manage competitive solicitations for new construction and preservations.
  • Review pro forma financial projections, analyzes capital budgets and operating statements, and evaluates investment data.
  • Mitigate and structure for project risks and negotiates PHB’s investment terms and conditions.
  • Review all legal documentation related to PHB investments and project financing.
  • Obtains approvals from PHB’s Investment Committee and through City Council and/or Metro, as needed.
Due to the large dollar amounts invested in each project and high visibility of the team’s work, the HPFC is regularly involved in cross-functional and/or inter-Bureau projects, conversations, and briefings to PHB Leadership.

As a person, you are:

  • Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.
  • Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
  • Value Diversity, Equity and Inclusion (DEI): Use DEI concepts to guide and inform your work.
  • An Equitable Team Member:  Experience promoting and maintaining an inclusive, respectful and culturally responsive workplace.
  • Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.

Although not required, you may have the following, if so include information in your application materials:

  • Degree(s) in Business Administration, Finance, Real Estate Development and/or Public Administration
This classification is represented by the District Council of Trade Unions (DCTU).  To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link. Applicants start at the entry salary rate. If you are a DCTU represented employee, see labor agreement for additional information or talk to your union representative.
Persons appointed to limited term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources.

About the Bureau:

Since 2009, the Portland Housing Bureau (PHB) has worked toward a vision that “all Portlanders can find affordable homes…and have equitable access to housing.” To that end, we are charged with developing citywide housing policy, delivering programs that increase the supply of affordable housing and promote stable homeownership, and administering a broad range of federal and local resources. Through our policies, plans, and funding, PHB works to stabilize families in their current homes, provide new affordable housing opportunities, and foster equitable, integrated, and diverse communities.
The mission of the Portland Housing Bureau is to solve the unmet housing needs of the people of Portland. The bureau accomplishes its mission by building and preserving quality, affordable rental and owner-occupied housing; supporting and sponsoring programs that help low-income Portlanders find, rent, buy, retain and repair their homes; bringing together partners and leading them to assess the city’s housing needs, choose sustainable solutions to efficiently meet them, and identify how best to pay for them; and reaching out to Communities of Color to ensure their participation in the economic opportunities that quality housing investments create.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City’s core values, please click here.

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland’s benefits please click here.


COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.

Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR – 4.045, requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here.

The City is offering an optional information meeting for this recruitment.  Please see the Additional Information section below for details.
TO QUALIFY:
Applicants must provide details in their supplemental question responses and resume that demonstrate how their education, training and/or experience, meets each of the following minimum qualifications: 

  1. Knowledge and experience of real estate development, financial structuring, modeling and documentation, and/or lending and credit analysis.
  2. Knowledge and experience in project management, managing multiple projects simultaneously with competing stakeholders and deadlines.
  3. Experience working as a self-directed project team leader and as contributor in a team effort.
  4. Experience using strong communication skills, both written and verbal, such as investment analysis or management summaries, facilitation and negotiations, conflict resolution, and presentations to groups.
  5. Experience collaborating with people of different backgrounds and creating/maintaining an inclusive, respectful and culturally responsive workplace.

Applicants must also possess:

  • Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
THE RECRUITMENT PROCESS:
An evaluation of each applicant’s training and experience, as demonstrated in their résumé and answers to the supplemental questions, is weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**

 Recruitment Activity Schedule:

  • Job Posting closes: 4/14/23
  • Applications Reviewed: Week of 4/17/23
  • Eligible List / Notices Generated: week of 4/24/23
  • Selection: Early May 2023
  • Job Offer: Early June 2023

*Timeline is approximate and subject to change.

Application Instructions
Applicants must submit a professional résumé online, as well as answer the supplemental questions specifically focused on your qualifications for this position as identified in the “To Qualify” section of this announcement in accordance with the following Application Instructions:
  • Your résumé and answers to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your answers to each supplemental question should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications.  You may want to prepare your answers offline and then cut and paste into the text box provided.
  • Your résumé should support the details described in your answers to the supplemental questions
  • If you are requesting Veteran’s Preference, as identified below, please describe in your responses to your supplemental questions and résumé any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the “To Qualify” section above.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment.  E-mailed and/or faxed applications will not be accepted.
ADDITIONAL INFORMATION:

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans’ Preference: If you are requesting Veterans’ Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans’ Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans’ Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.

Contact Information
Tamara Larison, Senior Recruiter
Bureau of Human Resources
Tamara.larison@portlandoregon.gov
(503) 823-3523

An Equal Opportunity / Affirmative Action Employer

OPTIONAL INFORMATION SESSION

To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below:
Tuesday, April 4, 2023
 1:00 PM Pacific Time (US and Canada)

Join Zoom Meeting: https://us06web.zoom.us/j/86121940360

Meeting ID: 861 2194 0360

Find your local number: https://us06web.zoom.us/u/kbOGVgceTQ

 

Housing Portfolio Finance Coordinator Supplemental Questionnaire
* 1. Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering “No”, to any of the Yes/No questions or answering an essay questions with the following “See resume”, or entering “N/A” for any of the minimum qualifications listed in the “To Qualify” section may eliminate you from further consideration.

Note: If you are requesting veterans’ preference, please be sure upload a copy of your DD214 and/or Veteran’s administration letter stating your disability. Veteran’s preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Checkbox Yes
Checkbox No – If you have any questions, please contact the recruiter on the announcement.
* 2. Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
* 3. The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
Checkbox My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
Checkbox You may release my application, I am waiving confidentiality.
* 4. I have read the City of Portland’s COVID-19 vaccine requirement.
Checkbox I plan to comply with the COVID-19 vaccine requirement by being fully vaccinated by my hire date and submitting proof of vaccination, or by asking for a religious/medical exception.
Checkbox I do not plan to be vaccinated or ask for a religious/medical exception for the COVID-19 vaccine requirement.
* 5. Do you have knowledge and experience of real estate development, financial structuring, modeling and documentation, and/or lending and credit analysis?
Checkbox Yes
Checkbox No
* 6. Provide a detailed example(s) of real estate development, financial structuring, modeling and documentation, and/or lending and credit analysis.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • The impact and/or results of your of experience.
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
* 7. Do you have knowledge and experience in project management, managing multiple projects simultaneously with competing stakeholders and deadlines?
Checkbox Yes
Checkbox No
* 8. Provide a detailed example(s) of project management, managing multiple projects simultaneously with competing stakeholders and deadlines.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • The impact and/or results of your of experience.
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
* 9. Do you have experience working as a self-directed project team leader and as contributor in a team effort?
Checkbox Yes
Checkbox No
* 10. Provide a detailed example(s) of working as a self-directed project team leader and as contributor in a team effort.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • The impact and/or results of your of experience.
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
* 11. Do you have experience using strong communication skills, both written and verbal, such as investment analysis or management summaries, facilitation and negotiations, conflict resolution, and presentations to groups?
Checkbox Yes
Checkbox No
* 12. Provide a detailed example(s) of using strong communication skills, both written and verbal, such as investment analysis or management summaries, facilitation and negotiations, conflict resolution, and presentations to groups.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability. If you have experience with Investment analysis, management summaries, negotiations, please include examples of these.
  • Role you served in (professional, internship, volunteer).
  • The impact and/or results of your of experience.
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.
* 13. Do you have experience collaborating with people of different backgrounds and creating/maintaining an inclusive, respectful and culturally responsive workplace?
Checkbox Yes
Checkbox No
* 14. Provide a detailed example(s) of collaborating with people of different backgrounds and creating/maintaining an inclusive, respectful and culturally responsive workplace.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

  • Examples of when you used the knowledge skill or ability.
  • Role you served in (professional, internship, volunteer).
  • The impact and/or results of your of experience.
  • Skills, training, transferable skills or lived experience you have that will help you in this area.
  • Total years of experience applying the knowledge, skill, or ability.