Workshops

Property and Asset Management

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Radon in Affordable Housing: Consulting, Rules and Regulations


Date: Friday, Oct 16

Time: 12:00 PM - 1:00 PM PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Carolina Gomez, Director of Integrated Facilities Services and Safety, Home Forward
Don King, Facilities and Safety Manager, Home Forward
Shalynn Robinnette, Environmental and Emergency Manager, Home Forward

Description:
Radon is a radioactive gas found in soil and rock that you cannot see, smell, or taste. According to the American Cancer Society, radon exposure can lead to lung cancer. In 2013, HUD issued a notice to housing authorities encouraging them to test and mitigate for radon, as of today, HUD does not have comprehensive requirements or guidance and provides no specific funding to pay for the work. This session will discuss the system of project implementation, policies, procedures as well as how to protect employees and be in compliance with OSHA regulations. We will also discuss institutional roles and responsibilities for project owners.

Emergency Management: Emergency Response


Date: Wednesday, Oct 14

Time: 12:00 PM - 1:00 PM PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Carolina Gomez, Director of Integrated Facilities Services and Safety, Home Forward
Shalynn Robinnette, Environmental and Emergency Manager, Home Forward

Description:
In 2015, The New Yorker published an article “The Really Big One” that provided a graphic description of what could happen in the Pacific North West if we experience a major Cascadia subduction zone earthquake. Oregon Public Broadcasting also produced the documentary “unprepared” that uses scientific data to explain how unprepared we are for a major earthquake. We (Home Forward) have been working with the City, county and state to help us become resilient and prepared to re-store our community when needed.We found information and plans online and some consultants presented projects but all of those were “cookie cutter” and did not fit the needs of public housing. Emergency response: Even though we are not first responders, there are many things we can do to prepare our buildings to help first responders: Building Emergency Plans (Shut offs, maps etc.); Seismic upgrades; Community resources: NET/CERT teams and BEECN.

Emergency Management in Public Housing: Emergency Preparation


Date: Tuesday, October 13

Time: 12:00 PM - 1:00 PM PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Carolina Gomez, Director of Integrated Facilities Services and Safety, Home Forward
Shalynn Robinnette, Environmental and Emergency Manager, Home Forward

Description:
In 2015, The New Yorker published an article “The Really Big One” that provided a graphic description of what could happen in the Pacific North West if we experience a major Cascadia subduction zone earthquake. Oregon Public Broadcasting also produced the documentary “unprepared” that uses scientific data to explain how unprepared we are for a major earthquake. We (Home Forward) have been working with the City, county and state to help us become resilient and prepared to re-store our community when needed. This step is about personal planning and preparation. If we start at home, we can be prepared and ready sooner to help our community and come back to work sooner: Make a personal plan and or a family reunification plan; Make personal go kits; How to stay Informed.

Emergency Management: Business Continuity


Date: Thursday, Oct. 15

Time: 12:00 PM - 1:00 PM PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Carolina Gomez, Director of Integrated Facilities Services and Safety, Home Forward
Shalynn Robinnette, Environmental and Emergency Manager, Home Forward

Description:
Business Continuity Planning - This session discusses busines continuity planning for public housing and for emergency management planning. What do we need to be back in operations? Where is our back-up located? How can I have access to data if servers are compromised? Generators, computers, alternative work locations? Back up communication plan (how would you communicate with your employees and residents?) Emergency leadership and responsibilities (who and what jobs are essential for the organization to run after a disaster?) What is our recovery plan? FEMA, insurance, HUD etc.

Preserving Housing in Rural Communities: Making it work


Date: Thursday, Oct. 15

Time: 1:30 pm - 2:30 pm PDT

Venue: Zoom link will be provided through registration system prior to event

Moderator:

Robin Wolff, Senior Program Director, Rural Housing, Enterprise Community Partners

Presenter:

Rose Ojeda, RECD Manufactured Housing Project Manager, CASA of Oregon
Rob Prasch, Preservation Director, Network for Oregon Affordable Housing

Description:
Affordable preservation, like development, can be even more difficult in rural areas. While rents are lower, so are Area Median Incomes and the costs of labor and materials are often as high or higher than in urban centers. Add in the scarcity of financial resources and increased competition for them, and the barriers to the creation and preservation of housing in rural areas become even higher. The need to keep rents affordable for lower-income families requires flexible thinking, efficiencies in rehabilitation and operation, as well as limiting debt to the extent possible by using scarce grant funds. This session will examine those challenges and present information on how they are being met in Oregon’s rural communities.

Publicly Supported Housing Preservation (PuSH) Process Overview


Date: Tuesday, Oct 13

Time: 1:30 pm - 2:30 pm PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Rob Prash, Preservation Director, Network for Oregon Affordable Housing
Dolores Vance, Senior Program Analyst, Oregon Housing and Community Services

Description:
Overview of the Publicly Supported Housing Preservation (PuSH) process in which owners of participating properties are required to notify OHCS and local government of expiring affordability restrictions. Owners also provide OHCS and local government an opportunity to offer to purchase withdrawing properties and preserve through new ownership. OHCS will cover the PuSH process, including definitions, such as “Designee” and “Qualified Purchasers”. The potential right of first refusal for a qualified purchaser will also be explained. Rob Prasch (NOAH) will discuss the Designee Process.

Fair Housing Basics, Section 8, and other Housing Vouchers


Date: Monday, Oct 19

Time: 10:30 am - 11:30 am PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Shyle Ruder, Education and Outreach Director, Fair Housing Council of Oregon

Description:
In this session we will review the basics of fair housing and give special focus to source of income (section 8 vouchers and other types of public assistance). Statewide FHCO receives complaints of housing discrimination related to source of income, some of which is intentional and some unintentional. Discrimination might look like a housing provider is denying a rental application because someone receives housing assistance, tenants experiencing an increased number of inspections because they are voucher holders, or housing providers trespassing case workers from the social service agency that provides housing assistance. In this session we will review some basic do's and don'ts of fair housing law as it relates to source of income.

Fair Housing and COVID-19


Date: Monday, Oct 19

Time: 12:00 PM - 1:00 PM PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Shyle Ruder, Education and Outreach Director, Fair Housing Council of Oregon

Description:
Many housing providers are uncertain as to how certain how COVID-19 may or may not intersect with the Fair Housing Act (FHA). Questions include: Is COVID considered a disability? Do I have the right to ask someone if they have COVID? Do I have the right to require someone to wear a mask? Do I have the right to ask someone to sign a waiver regarding COVID status? Do I need to and/or is it acceptable to notify tenants that someone has tested positive in the project or building? In this session we will explore how COVID-19 is connected to the FHA and answer these questions and more.

Reasonable Accommodations, Modifications, and Assistance Animals


Date: Monday, Oct 19

Time: 1:30 pm - 2:30 pm PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Shyle Ruder, Education and Outreach Director, Fair Housing Council of Oregon

Description:
When a tenant or applicant is living with a disability, they have the right to ask that a barrier be removed so they are able to have equal access and/or equal enjoyment of their unit. In this session we will review the basics of requesting a reasonable accommodation or modification, a housing provider's role in evaluating these requests, and we will also discuss assistance animals.

Stronger Together: Bridging The Gap Between Resident Services and Property Management


Date: Friday, Oct 16

Time: 1:30 pm - 2:30 pm PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Elizabeth Carr, Resident Services Manager, St. Vincent de Paul Society of Lane County
Jennifer Cervantes, Property Management Director, St. Vincent de Paul Society of Lane County

Description:
Why are they even here? They shouldn't be getting involved. I can't share that info with you. You're not qualified to speak on this issue. They're only here so we can get funding. Can't you just host a potluck?! If you have ever said these things about Resident Services (or heard them said about you) then this session is for you! Two years ago, the Resident Services and Property Management department at St. Vincent de Paul Society of Lane County was neck deep in misunderstanding and bad habits. Through time, hard work, and a lot of self-examination this group grew into one of the strongest relationships in their agency. This panel of Resident Services and Property Management staff will explain the concrete steps they took to create a collaborative partnership that upholds lease compliance while continuing to support tenants and meet them where they are at.

Wy’East Plaza Affordable Housing: Advanced Framing / Cost-Efficient Design and Construction (CEDC) Practices in Action


Date: Tuesday, Oct 20

Time: 10:30 am - 11:30 am PDT

Venue: Zoom link will be provided through registration system prior to event

Moderator:

Peter Clements, Housing Development Project Manager, REACH CDC

Presenter:

Michael Bonn, Principal Architect, Ankrom Moisan Architects
Scott Nyseth, President, Stonewood Structural Engineering
Jay Nees, Senior Project Manager, Walsh Construction

Description:
Join REACH CDC, Ankrom Moisan Associated Architects and Walsh Construction Co. for an exciting and informative conversation on Cost-Efficient Design and Construction practices for the recently completed Wy'East Plaza project in Portland, Oregon. Through deliberate strategies of efficiency and collaboration in the design, preconstruction, and construction processes — the project team was able to significantly lower development costs and deliver the four-story, 175-unit Wy’East Plaza project in Southeast Portland with a final construction budget that is approximately 39% under the state cost limit on a per-unit basis. The result of the collaborative efforts on the project is a per unit cost of just over $111,000, lower than almost any Portland-area affordable housing project built over the past three years or currently under construction. This allowed REACH CDC to provide additional affordable housing units for those households with extremely low incomes.

Lessons Learned Managing the Resident Experience for Occupied Restoration and Preservation of Affordable Housing Projects


Date: Monday, Oct 19

Time: 10:30 am - 11:30 am PDT

Venue: Zoom link will be provided through registration system prior to event

Moderator:

Bennett Barnwell, Senior Project Manager, Walsh Construction

Presenter:

Matt Bokar, Senior Associate, Senior Project Manager, Salazar Architect
Leslie Crehan, Senior Project Manager, Home Forward

Description:
Preserving and restoring affordable housing projects helps promote and sustain mixed-income communities by ensuring the ongoing availability of quality, affordable rental homes. Affordable housing owners and developers who have lived through an occupied renovation project know the potential hazards: frustrated residents, missed timelines, poor planning, extended schedules, sloppy subcontractors, weak project communication, and, of course, relocation costs, and headaches. A successful occupied renovation program improves asset value, life span of the property, and enhances resident satisfaction. Plus, saving on resident relocation allows owners to reinvest in other property areas to their benefit and to the benefit of all who call these properties home. Join the WALSH team in a conversation on key aspects to a successful, resident-friendly renovation and the lessons learned on managing and avoiding common challenges.

Healthy Buildings, Healthy Residents: The Benefits of Energy & Health Upgrades in Multifamily Housing


Date: Thursday, Oct. 15

Time: 1:30 pm - 2:30 pm PDT

Venue: Zoom link will be provided through registration system prior to event

Moderator:

Mekha Abraham, Technical Manager, TRC & Oregon Multifamily Energy Program for OHCS

Presenter:

Eric Foley, Manager, Multifamily Programs, Earth Advantage
Krista Egger, Vice President of National Initiatives, Enterprise Community Partners

Description:
Energy efficiency improvements in multifamily housing do more than reduce energy costs and energy burden for low-income residents – they also provide health benefits to occupants as a result of improved air quality, safety, and comfort which can reduce respiratory illness, hypertension, heart disease, and other ailments. Additionally, energy upgrades provide an opportunity to improve housing conditions with healthier building materials and integrate resident wellness into the design or retrofit of affordable housing. As health and wellness becomes increasingly important, especially for those in vulnerable populations who may be living in affordable housing, the opportunity to combine energy and health upgrades in multifamily housing is even more meaningful. In this session, participants will learn from a diverse panel of experts who will discuss the benefits and strategies of integrating energy and health upgrades in affordable multifamily housing.

From Concept to Completion: Reducing Risk by Learning from Past Construction Projects


Date: Friday, Oct 16

Time: 10:30 am - 11:30 am PDT

Venue: Zoom link will be provided through registration system prior to event

Moderator:

Matthew Mills, Energy Advisor, TRC & Oregon Multifamily Energy Program for OHCS

Presenter:

Duane Woik, Owner, Oregon Green Raters LLC
Melissa Soots, Project Manager, Carleton Hart Architecture
Renee Moseley, Associate Director, Bridge Meadows

Description:
Housing developments – for new or existing buildings – are costly, time-intensive projects that require coordination between countless stakeholders. Revisiting lessons learned from past construction projects is a valuable practice that can save time, money and many headaches for future endeavors. In this panel presentation, participants will hear from Duane Woik (owner of Oregon Green Raters LLC), Melissa Soots (Project Manager at Carleton Hart Architecture), and Renee Mosely (Associate Director at Bridge Meadows) about how they have reduced risk on new projects by leveraging the lessons learned from past projects. This panel will be moderated by Matthew Mills (Energy Advisor for Oregon Housing and Community Services’ Oregon Multifamily Energy Program (OR-MEP)), who will lead panelists in a discussion about their experience applying lessons learned to ensure successful project design, funding applications, sustainability goals, building operations, and resident engagement in low-income housing developments.

Navigating a Global Pandemic: Successes and Lessons Learned in Serving Residents During COVID-19


Date: Tuesday, Oct. 20

Time: 1:30 pm - 2:30 pm PDT

Venue: Zoom link will be provided through registration system prior to event

Moderator:

Stephanie Berkland, Program Manager, TRC & Oregon Multifamily Energy Program for OHCS

Presenter:

Dan Elliott, Senior Policy Analyst, Oregon Housing and Community Services
Shannah Knaup, Supportive Housing Program Manager, Central City Concern

Description:
This session will discuss successes and lessons learned from housing providers and Oregon Housing and Community Services data on how they navigated resident support during the COVID-19 pandemic. The impacts of COVID-19 have proven to be challenging financially and mentally for residents, housing providers, and funders. The State will present data on energy assistance program demand, housing surveys, and how they quickly pivoted to support Oregonians through the pandemic. Additionally, we will hear from a housing provider who stretched their creativity to serve residents through these uncharted waters. They will discuss housing needs, health and safety, maintenance challenges, mental health support, and financials. Given the uncertainty of how long the pandemic will impact residents and our economy, this session aims to make us stronger together by learning from each other’s experiences.

Focus On Hazardous Materials in Affordable Housing including Asbestos, Mold, and COVID-19


Date: Thursday, Oct. 15

Time: 10:30 am - 11:30 am PDT

Venue: Zoom link will be provided through registration system prior to event

Presenter:

Clint Arp, Co-President, J.R. Johnson, LLC

Description:
Whether addressing aging housing stock issues such as asbestos or mold or figuring out appropriate cleaning protocols in response to the COVID-19 pandemic, figuring out the correct approach to addressing bio-hazards requires navigating through numerous governmental health and safety regulations. In this session, learn about implementing best practices and details in relation to procedures for dealing with hazards materials and bio-hazards in line with CDC, EPA, DEQ and OSHA. From the inspection and identification of mold to asbestos testing and abatement within federal and state requirements, picking the right mitigation approach can help ensure the health and safety of your tenants.